Emails can be a total pleasure and a total pain. It’s wonderful to be able to keep in touch and communicate with people all over the world. Yet, at times the barrage of messages can feel overwhelming and writing emails can become a full time job.
Here are my 12 top tips so that emails work for and not against you:
1) Have a set time or times in your day when you check your email. Don’t have your email account open all day; this is how emails eat up your day. Perhaps, two 30 minute chunks of time.
2) If you have to send an email with multiple topics, create a heading for each topic. It’s easier for you to write and easier for the recipient to read.
3) Keep emails short and to the point. ADHD adults are chatty and knowledgeable, but emails don’t need to be written as you would talk. By keeping them to the point, it will be will be much quicker for you to write and easier for the recipient to
4) If you spend lots of time on your computer and are a slow typist, take typing lessons. Learning to type is one of the most useful skills I have ever learned. It saves so much time.
5) Unsubscribe to email newsletters that are now longer interesting to you. They clog up your inbox, and become a ‘useful’ distraction when you have important things to do.
6) Be very careful what you write in an email. Any lawyer will tell you this. If it’s of a sensitive matter and you wouldn’t want other people reading it, pick up the phone and talk instead. Emails can accidentally get sent to the wrong people very easily.
7) Get comfortable with the delete button. As a polite person, I am sure when someone send you an email you want to reply. However, it’s not necessary to reply to all emails.
8) Don’t spend time reading those ‘funny’ emails that friends send out in mass.
They are a huge time waster.
9) If you find yourself answering the same or similar questions, create a ‘stock email’ for that question.You can personalize it, but, it saves you having to reinvent the wheel every time.
10) Email isn’t always quicker. Sometimes it’s easier to pick up the phone to communicate a point than spending time writing everything in an email.
11) Turn writing emails into a game. Set your timer for 30 minutes and have a goal of “X” number of emails to write in that time. You become more productive and enjoy a sense of fun.
12) If you have an email to write, but it is causing you anxiety. Set your timer for 15 minutes. Most emails can be written in that time. Knowing that any pain you are experiencing will be over in 15 minutes or less helps get the job done. Then give yourself a reward afterwards.